Dynamic Risk Assessments explained

What is a Dynamic Risk Assessment?

A Dynamic Risk Assessment is a real-time process of identifying potential risks and evaluating a changing work environment to enhance safety measures and mitigate safety risks. The practice ensures workers are proactive in their identification of hazards and allows them to make quick decisions, and change their behaviour or plan, to safeguard their own personal safety (and that of those around them).

When should a Dynamic Risk Assessment be used?

When trained to do so, a worker will carry out regular Dynamic Risk Assessments on the spot as they go about their work. However, they are particularly important for lone workers or employees in high-risk environments when something changes, for example:

• starting a new activity
• arriving at a new location, or
• encountering a new person or group of people.

Who should carry out a Dynamic Risk Assessment?

Many workers across the UK are encouraged to conduct a Dynamic Risk Assessment, particularly in high-risk industries such as the police, NHS, or construction, where assessing risks in real-time is crucial for worker safety.

Moreover, lone workers are especially susceptible to risk as they don’t have a co-worker to help assess a changing environment or provide support if an incident occurs. Therefore, Dynamic Risk Assessments are vital in this instance, as is the need for a dedicated Lone Worker Risk Assessment.

A Dynamic Risk Assessment should never take the place of a standard Risk Assessment. Any organisation with 5 or more employees has a legal responsibility to record and regularly update their Risk Assessments.

Why are Dynamic Risk Assessments Important?

Training your employees in risk management and conducting dynamic risk assessments helps them to recognise and respond to potential risks, ensuring compliance with health and safety regulations and reducing safety risks in work environments.

Dynamic Risk Assessments also ensure workers feel empowered to make their own decisions to protect themselves and respond appropriately to changing situations, for example, judging whether a task should be approached differently or completely avoided.

In our article 6 types of workplace hazards and how to spot them, we outline the 6 types of workplace hazards to look out for and provide examples for each: safety (e.g. a wobbly step), physical/environmental (e.g. extreme temperatures), biological (e.g. bacteria), chemical (e.g. corrosive liquids), ergonomic (e.g. manual handling), and psychosocial (e.g. violence).

How do you complete a Dynamic Risk Assessment?

We all subconsciously carry out dynamic risk assessments in daily life, such as when identifying potential risks while crossing the road, boarding a train, or assessing a visitor before inviting them into our homes. A Dynamic Risk Assessment is a more deliberate approach where the worker runs through the potential risks in their mind, mentally assessing each risk and making a conscious decision about how they will proceed.

There are 5 steps to a good Dynamic Risk Assessment:

1. Risk Identification
Staff should be trained to dynamically spot risks as they occur e.g. a known shoplifter entering a store, an icy pathway, or faulty machinery. It’s important to look out for safety risks, identify hazards, and recognize risks based on changing circumstances

2. Risk Assessment

How significant is the safety risk? How much harm could it cause, and to whom? This step in risk management is essential for maintaining health and safety standards.

3. Risk Mitigation
Are there ways in which the risks could be reduced or controlled? Mitigating risks effectively requires proactive safety measures and formal risk assessments.

4. Next Steps
Is it possible to continue with the task with risk mitigation measures in place? Or does the task need to be delayed until it's safe to proceed? Who do you need to notify of the issue (e.g. line manager, health and safety team etc)?

5. Risk Monitoring
If it’s decided that the task should go ahead, the risk should be monitored to ensure the worker can adapt quickly to any changes.

Case study: When a Dynamic Risk Assessment should have been used

In a recent example published by HSE, a group of school children were rescued by Keswick Mountain Rescue Team after becoming stranded in wintery conditions. The school was prosecuted for its failure to appropriately manage the risks posed by the trip. The teachers leading the trip did not have the necessary training and many of the children did not have the appropriate clothing or footwear. And, after embarking on their hike, the group was warned by members of the public that they should turn back due to the weather conditions.

Aside from the fact that a formal risk assessment before the trip should have highlighted some of these issues, regular dynamic risk assessments could have mitigated risks and prevented the hike from proceeding under unsafe conditions.

How can the SoloProtect safety solution support a Dynamic Risk Assessment?

The Check-In feature of the SoloProtect solution allows the lone worker device user to record short voice messages explaining their location, activity and any apparent risks as they go about their work (but predominantly when changing location or starting a new activity). The Check-In message is then listened to by operators in our Alarm Receiving Centre if an incident occurs. The information provided helps our operators to verify the seriousness of the incident and send appropriate help to the right place as quickly as possible.

Using Check-In as part of an effective dynamic risk assessment procedure ensures it aligns with risk management best practices and supports safety measures for lone workers in high-risk roles. Workers who need to complete a particular activity as part of a Dynamic Risk Assessment are much more likely to complete it regularly and thoroughly which can significantly reduce risk.

Leaving a good Check-In message can also encourage the lone worker device user to consider how the SoloProtect solution can help them to reduce the risks associated with their new activity or location.

For example, an estate agent arriving at a property may decide to use the Ready2Talk feature because there’s an aggressive dog in the front garden, a gas engineer may ensure the Incapacitation feature (Man Down Alarm) is activated because they are about to climb a high ladder, or an environmental officer may activate their Monitoring Timer as they know they’re entering an area with low signal.

Questions?

If you have any questions about how a lone worker solution can support conducting dynamic risk assessments, assessing risks, and ensuring health and safety compliance in your work environment, please contact us or request a demo.